Executive Assistant

Date:  Mar 8, 2023

Indianapolis, IN, US, 46278

Store # - Mall Name:  Corporate Office

General Summary:
The executive assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.  


Principle Duties and Responsibilities:

  1. Create reports, memos, correspondence and other documents using word relevant computer software.
  2. Answer phone calls and direct calls to appropriate parties or take messages.
  3. Record and distribute meeting minutes.
  4. Greet visitors and determine whether they should be given access to specific individuals.
  5. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
  6. Perform general office duties such as ordering supplies and maintaining records management database systems.
  7. File and retrieve corporate documents, records and reports.
  8. Open, sort and distribute incoming correspondence, including faxes and email.
  9. Make travel arrangements for executives.
  10. Other duties as assigned.


Job Required Knowledge, Skills and Education

  1. Associate degree or Bachelor’s Degree preferred
  2. Three- Five years of administrative experience
  3. Excellent organizational skills with an eye for detail
  4. Ability to work well with people at all levels within the company
  5. High degree of professionalism; ability to deal sensitively with confidential material
  6. Strong interpersonal (verbal and written) communication skills
  7.  Demonstrated time-management and multi-tasking skills coupled with a keen ability to prioritize assignments.


Physical/ Travel Requirements:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. In order to perform the essential functions of this job, an employee must be able to meet the following physical demands: While performing the duties of this job, the employee is frequently required to sit; talk; or hear. The employee is occasionally required to stand; walk; use hands to finger; handle; or feel; reach with hands and arms; and stoop; kneel; or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and depth perception
  2. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
  3. This position requires less than 20% travel


Reports to: Senior Leadership Team

Nearest Major Market: Indianapolis